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FileBrowser for Education UserGuide

Learn What you can do with Files on iOS with FileBrowser for Education

Connect to:

Simply Tap "Add Location" on the home screen and follow the setup wizard.

How to add a location using FileBrowser for Education

If you are having difficulty connecting see one of the linked articles below to see our step by step instructions on how to get connected:

How to connect to your Mac with your iPad or iPhone

How to Connect to Mac
How to connect to Windows with your iPad or iPhone

How to Connect to PC
How to browse your Time Capsule using your iPad or iPhone

How to Connect to TimeCapsule
Browse your Toshiba Wireless SSD with your iPad or iPhone

How to Connect to a Wireless SSD

Connect to your Storage

Connect to SMB3 with FileBrowser for Education

SMB 1,2

Copy files from Dropbox to other sources with FileBrowser for Education

Dropbox

Connect to your Nextcloud files

NextCloud

Connect and Browse your Sharepoint folders using FileBrowser for Education

Sharepoint

Favorites

Add your Favorite files, folder or server locations to the top of the Home Screen, speeding up your workflow. Drag Favorites to re-order them.

Pin your favorite connections to the home screen of FileBrowser for Education

Tabs

A document explorer app using tabs like a browser

Easily switch between Tabs to speed up your workflow. Simply copy files from one tab to another.

Create a new Tab by tapping the "+" icon next to the first Tab and navigate to any of your storage locations.

You can even drag and drop files between your open Tabs.

Split View

To create the split view drag a Tab to the far right of the screen. Now you have 2 instances of FileBrowser for Education, and can easily browse and drag and drop files between them.

Create multiple windows using FileBrowser for Education

Drag and Drop

Single File Drag Drop

Tap and hold a file, then drag the file into either another windows or tab.

Multi File Drag Drop

Tap "Select" in the top right corner, now you are in multi-selection mode and can select many files and folders. Double tap to select a range of files. Then drag one of the selected files into either a new window or tab. See the Multi-select section.

Drag and drop files into folders using your iPad
Please Note

Dragging files to somewhere on the same location you will move the files.
Dragging files to another location will copy the files.

Access folder view options on your iPad or iPhone

Folder View Options

FileBrowser for Education remembers the View mode, Sort order and even Zoom level, per folder. Perfect for Photos or Files.

List View

Single column showing file details. - Pinch to resize.

Grid View

Grid of icons or image thumbnails. - Pinch to resize thumbnails.

Column View

Two or three columns showing file details. - Use the Zoom slider on the Sort Menu.

Gallery View

Large preview, with menu and options off to the side to adjust IPTC and XMP on photos.

Sort Options

Sort by one of the options below in either ascending or descending order, you can also sort by folders first.

  • Sort by Name
  • Sort Folders First
  • Sort by Date
  • Sort by Size
  • Sort by Type
  • Sort by Rating
Select the files actions menu on your iPad or iPhone

File Actions Menu

This can be accessed via the file actions menu to the right of your files.

Get Folder Info

This displays a popup showing a summary of file & folder size and content categories.

View / Print

This views files using an alternate viewer. Tapping the share button in this mode allows you to print your document.

Markup

This opens files using the annotator viewer. Tapping the share button in this mode allows you to print your document.

Edit In Place

Open a file into another editing app, your changes will be saved back to its location.

How to edit documents from FileBrowser for Education

Open as Text

Open the file and treat it as containing only text.

Copy

Copy a file.

How to use multiple select

Move

Move a file to selected folder.

Duplicate

Make a duplicate of the current file.

Rename

Rename the file or bulk rename multiple files.

Bulk Rename Overview

Delete

Delete a file or folder.

Share

Share your file to another app.

Export to Files App

Export a file to a folder of another app.
Export Folders into another app

Copy to iOS Clipboard

Copy files to the iOS clipboard so they can be pasted into other apps.

Email Attachment

Attach a file to an Email.

Zip this Folder

Create a Zip file of the selected folder.

Create PDF

Convert an Image into a PDF file.

Queue Audio

Add a music track to the now playing list.

Queue to Chromecast

Queue a movie file to play on a Chromecast device.

Stream to Another App

Stream video files to a third party app such as VLC or GoodPlayer, or set your default streaming app from FileBrowser for Education.

Stream Movies to other apps

Create a File / Folder Link

Create a UNC path link or a FileBrowser for Education URL which can be used to launch FileBrowser for Education in iOS.

Create file links that you can email or paste into a folder.

Add Voice Shortcut

Create a phrase to Bookmark a folder, and simply repeat this phase to Siri, FileBrowser for Education will open, connect and navigate to your chosen folder.

Add to Favorites

Add the current folder to the favorites section on the homepage.

Export files to other apps on your iPad or iPhone

Export

Easily export your files to your iCloud Drive or another apps shared folder using the steps below:

  • Tap "Export to Files App" from the file menu icon and the iOS document picker will appear.
  • Select your iCloud Drive or another apps shared storage location to export the files to that location.
Also see Import

How to select multiple files and folders on your iPad or iPhone

Multi File Select Mode

Step 1

Tap the "Select" button on the top toolbar or tap and hold a file or a folder to enter multi select mode.

Step 2

Then select the files and or folders you want.

You can also select groups of files by tapping the first file then double tapping the last file, all files in between become selected.

Then tap copy or tap the toolbar to access more options such as Move, Delete, Share, Create Zip and Rename.

  • Choose Copy/Move and go to step 3.
  • Choose Delete (you will always be asked to confirm).
  • Cancel multi-selection mode by tapping the "Cancel" button.

Step 3

Navigate to where you want your files or folders to be copied / moved and tap link in the top right corner "Paste X files here...".


Advanced Multiple File Selection on iPad Guide

Selecting Mulitple Images from the Image Viewer

Step 1

Tap to view an image fullscreen.

Step 2

Swipe left and right to navigate the images, tap the tick in the top toolbar on images you would like to select.

Step 3

Tap Done, all the images you selected are now shown.
Now use the context menu to select one of the many actions such as Copy / Move / Rename or Delete.

Editing Documents Made Easy

Your changes are saved back to the cloud or server

Browse your documents on servers or in the cloud with FileBrowser for Education and within 2 taps you can be editing your documents in Word (Excel & Powerpoint too). When you exit, all your changes are saved back to the server or cloud.

How to Edit Documents from FileBrowser for Education
FileBrowser for Education integrates with the iOS files app

Files App Integration

FileBrowser for Education integrates with the iOS Files app, providing access to all your documents no matter whether they are in the cloud or on personal computers.

iOS Files app integration

ePub Viewer

Easily read ePub files with FileBrowser for Education, change the theme, font and font sizes, you can even bookmark your page.

  • Tap the actions menu
  • then select "View Options"
FileBrowser for Education integrates with the iOS files app

Bulk Rename Tools

FileBrowser for Education features advanced iOS bulk rename tools, just like you would find on a desktop.

FileBrowser for Education Advanced Bulk Rename Features

Find and Replace Filenames

Replace text in filenames in bulk with our simple guide.

Rename using Date Taken Information

Rename Photos with the Date you took the photograph with our simple guide.

Rename using EXIF Properties

Add EXIF properties to your filename in bulk, such as ISO or Make and Model with our simple guide.

Add Text to Multiple Files

Add text to the beginning or end of multiple files with our simple guide.

How to create documents in a specific folder on your iPad or iPhone

Toolbar Actions Menu

Show Email

Show me the Email with all the Attachments I have added so far.

Paste

Paste to complete a copy or move action.

Rename Files

Rename the file or bulk rename multiple files.
How to use bulk rename

Share Files

Share multiple files.
How to Share Multiple Files on iOS

Email Attachment

Attach multiple files to an email.

Create Zip File

Compress all files selected into a single zip file.

Create a Folder

Create a Folder in the current location.

Create a Document

Create a new file in the current folder. New files include:

  • Txt
  • PDF
  • Word
  • Excel
  • Powerpoint
  • Pages
  • Numbers
  • Keynote
Import from Files App

Import a file from another app's folder or Document Provider.
How to Import Files from Another App

Download from URL

Download any file from the web. Just copy the URL and paste it into FileBrowser for Education to save a local copy.
How to Download Files from the Internet

Paste iOS Clipboard

Paste an image or text thats on the iOS Clipboard into a new file.

Capture from Camera

Take a photo or Video and save it directly into the current folder.

Capture to PDF

Take a photo and save it as a PDF into the current folder. Perfect for expenses.

Record Audio

Record a voice Memo to the current folder.

Easily Import files into FileBrowser for Education from other apps

Import

Easily Import files from your iCloud Drive or another apps shared folder, such as FireFox's Downloads folder using the steps below:

  • In the folder you want to Import the file into, tap Import from the toolbar menu icon and the iOS document picker will appear.
  • Select the file you wish to Import from your iCloud Drive or another apps shared folder and it will be copied to the current folder.
Easily add Bookmarks to folder locations or PDF files with your iPad or iPhone

Bookmarks

Bookmarks are a shortcut to either a folder a document or a page within a PDF or ePub file, allowing you to return to a location with a single tap.

Folder Bookmarks

Bookmark the most used folders on your computer such as My Documents, Downloads, Photo Library or a Media Drive folder.

Create a Bookmark
  • Tap the Bookmark icon and tap the "Add" button.
  • You can give it a more memorable name and confirm.
Open a Bookmark
  • Tap the Bookmark icon and your existing Bookmarks are listed.
  • Just tap one and FileBrowser for Education will connect and browse to the Bookmarked folder.
Document Bookmarks

Reading a long PDF? Whether it's a book or a presentation or a legal document, add one or more Bookmarks. When you tap a Bookmark, FileBrowser for Education will remember the page in the PDF and open it where you left off.

When reading a PDF:

  • Tap the Bookmark icon in the toolbar
  • Tap 'Add' for rapid navigation to this file next time.
Sort and Re-Order Bookmarks

You can re-order your bookmarks by tapping "Edit" then "Sort". You can then choose between:

  • Most Recently Used
  • Name
  • Location
  • User Arranged

When in "User Arranged" sort mode tap "Edit" and you can drag the arrange icons on the right to re-order your Bookmarks.

Bookmark folder locations for quick access on your iPad or iPhone

History

FileBrowser for Education automatically remembers the most recently visited files and folders, and with a single tap you can re-open a file or rapidly browse to a folder.

Tap the History icon in the breadcrumb bar to display the files and folders that you have recently interacted with.

View your recently accessed folders on your iPad

You can also view your History in the Bookmarks menu. From here you can clear individual items or clear your entire history.

  • Tap the Bookmarks icon in the bottom toolbar
  • Select the "History" tab.
  • Clear your files or folders from your History by swiping left and tapping the delete icon.
  • To clear your entire History tap "Edit" and then tap "Clear History".
See the history of files accessed on your iPad or iPhone
Use Siri reminders to open file locations, at a set time or even when you get home

Siri Reminders

The Siri keyword "this" will associate FileBrowser for Education's current document or Folder with the Siri reminder.

For example simply navigate to a folder or file and say "Siri remind me of this tonight" or "Siri remind me of this when I get home" and Siri will create a reminder linked to FileBrowser for Education's current folder or document.

PDF and Image Annotation

Annotate your PDFs and Images to make comments, highlight text and use the drawing tools. FileBrowser for Education offers full support for Apple Pencil to make drawing and writing easier on iPad Pro. Once you have finished annotating your document or image FileBrowser for Education will save the new file and keep the original as a backup.

  • Tap the file context menu and select Markup
  • Tap the annotate icon in the top right, this will display the annotation menu.
  • You have the following tools:
    • Pen
    • Highlighter
    • Pencil
    • Eraser
    • Selection Pen
    • Ruler
    • Text boxes
    • Signature block
    • Shapes
  • After you have finished annotating your photo or PDF simply tap "Done".
Annotate your PDFs or Images on iPad

Image Viewing

Chromecast photos from your iPad or iPhone to your TV

Chromecast your Photos to your HDTV

To stream your images to a Chromecast device, view your image full screen and tap the Airplay icon on the toolbar and select your Chromecast device.

Airplay photos from your iPad or iPhone to your TV

Airplay™ your Photos to your HDTV

If you have Apple TV or AirPlay™ enabled media server such as KODI, use FileBrowser for Education to relay your Images to your big screen. View your image full screen and tap the AirPlay icon on the toolbar and select your device.

How to access the your Image Actions Menu on your iPad or iPhone

Image Viewer Actions Menu

This can be accessed on the top toolbar when viewing an image.

Image Properties

Display your image properties (EXIF data) such as dimensions, color mode, latitude, camera model etc.

Markup

Annotate your images with markers or text tools, then you can save it as a new file.

Share...

Share your file via social media such as Facebook, Twitter, or iMessage etc.

Print

Send your image to an AirPrint device.

Email Attachment

Attach document or image to an Email, if you have a large image you will be given the option to send a smaller version of the image.

Browse and sort your iPhone or iPad Photos by name or date, even change the view modes.
Accessing your iPad's Photos

You now have access to the photos synced to your iPad or iPhone from iPhoto. Tapping the "Photo Library" heading in the left hand column will allow you to browse the built-in iOS Photo Library.

You can turn off access to the iOS Photo Library in FileBrowser for Education via your MDM.

Selecting Multiple Images

You can select multiple images in the image view by tapping the Tick button on each image. Selecting them turns the tick blue like the screenshot. When you have finished you will be returned to the folder view in edit mode where you can choose to copy or delete those images.

Zoom

When in the image viewer, a double tap will set the zoom level to 1 image pixel to 1px on the iPad / iPhone.

Playing Movies

Simply tap the Movie file you want to play and it will auto start, tap the center of the screen to pause the video. Once paused you can tap anywhere on the screen to bring up the additional controls.

All video file formats supported by the iPad / iPhone can be streamed. FileBrowser for Education also supports HD content if your WiFi network is fast enough.

Stream movie files from your computer to your iPad or iPhone

See More Information on FileBrowser's Media Player Features



DRM Protected Movies from iTunes
Apple prevent movies purchased from iTunes being streamed to non-Apple apps.

Play Music

FileBrowser for Education can play most music file types including Hi-Res FLAC. Featuring several play modes including:

Album mode

Album Mode

Play selected track and the remaining ones in the folder.

Single mode

Single Mode

Selecting a track from a folder queues and plays it once.

Repeat mode

Repeat Mode

Play selected track and all others in the folder continuously.

Shuffle mode

Shuffle Mode

Play selected track and others in the folder randomly.

Queue Tracks

You can play queue tracks to play by tapping the context menu on a track and select "Queue Audio". This will place it in the now playing queue.

Edit Track Order

Re-order queued tracks, Simply tap edit, then drag the tracks into the order you want and tap "done".

Podcasts & Audiobooks

Speed Up and slow down track playback. Great for audiobooks.

Airplay Music from your iPad or iPhone   Chromecast Music from your iPad or iPhone

AirPlay Music to your AirPlay Speakers

For Chromecast or AirPlay devices, tap the icon in the music player and select your device from the list.

Create QR Codes on your iPad or iPhone

QR Code Support

Create QR Codes

Use FileBrowser for Education's QR Code scanner to make it easy for students to find their class or personal folder. Create QR codes with the app to print in worksheets or on wall displays so that students can scan them to open specific folders or documents.

Creating a Code
  • Simply tap the Toolbar menu and select "Create a folder link".
  • Then choose "Copy QR Code to Clipboard"
  • Paste your QR Code into an email, document or use "Paste iOS clipboard" to save the code directly to a folder.
Scan QR Codes
  • Use the camera to read a QR Code and jump to a folder.
How Does it Work?
  • Simply tap the Bookmarks Icon.
  • Tap the QR Code icon and scan your QR Code and tap Use.
Use our FileBrowser API
Use our API

If you need file access in your apps why not speak to us about using our file management SDK. See our API page for more.

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